The Grants Officer position contributes to the calling of Medical Teams International through grants management for Ukraine based programs, including coordinating budget and proposal development, donor reporting, project monitoring, sub-grantee management, and risk & compliance management.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Grants Planning and Management:
- Coordinate the development of proposals for submission to donors in coordination with sector leads and the finance and operations teams, ensuring full partner participation in program design when relevant; contribute to budget development/management in coordination with Finance through budget review to ensure that budget aligns to the proposed intervention and the correct costs are included.
- Manage and consolidate all donor plans and donor requirements.
- Maintain grants calendar including reporting deadlines, grant opening, reviews and closure.
- Review and advise on all partner agreements (including log frame, budget and workplan); ensure review of partner agreements and provide recommendations and concerns to the senior management and regional support team.

Donor Engagement, Relationship Management, and Compliance:
- Participate in donor and stakeholder meetings and provide information about required key deliverables and strategies for implementation and give or share feedback.
- Act as the risk management champion for grants by overseeing due diligence processes, and that mitigation measures are fully implemented.
- Ensure effective compliance with donor requirements by orienting staff on Medical Teams and donor policies and procedures; Liaise with Program Team to monitor deviations from the planned activities and agreed input and outputs.

Grant Reporting and Accountability:
- Ensure donor reporting requirements are met in an accurate, effective and timely manner, reviewing prepared donor reports, analyzing the need for amendments, and ensuring stakeholders are informed of their responsibilities.
- Support in timely preparation of budget performance analysis, coordinate regular review meetings with Program department and support timely and accurate budget revisions and updates as required.
- Review all grants related financial transactions to ensure that they are within the approved scope of project activities, MTI’s cost allocation principles and donor requirements and that they follow the financial procedures and FM requirements. EXPERIENCE
- 2 years of experience in humanitarian grants; experience managing large UNHCR, USAID, BPRM, ECHO, and WFP projects is preferred.
- Experience in drafting and developing well-articulated proposals is highly preferred.

KNOWLEDGE, SKILLS & ABILITIES
- In-depth knowledge of developing grant proposals
- Knowledge of INGO grant management, including complex fund and grant compliance and reporting
- Knowledge of USAID, UNHCR, ECHO, WFP grant rules and regulations, donor reporting and requirements
- Highly skilled in developing and implementing systems for grant monitoring and reporting
- Highly organized and able to manage competing priorities to meet deadlines
- Excellent analytical and abstract reasoning skills
- Expertise in Microsoft Excel and data management
- Excellent verbal and written communication skills
- Strong proposal and report writing skills.
- Strong command of English; Ukrainian or Russian beneficial
- Well-organized, with strong problem-solving skills and outstanding attention to detail
- Strong and effective interpersonal skills in working with colleagues in a multicultural environment.
- ABILITIES
- Ability to maintain confidentiality of highly sensitive information and exercise extreme discretion
- Ability to act with integrity and maintain the highest ethical standards
- Demonstrated leadership ability, team management, and interpersonal skills

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