We’re looking for a high-level Personal Assistant to the Owner of an international IT product company with more than 10 years in the global market.
Location — Kyiv, office/hybrid/remote
Work schedule —full-time role, 5/7, 8 working hours
Conditions — Competitive salary, remote or office work (Full-time), financial growth, paid vacation and sick leave, and other goodies.
Requirements:
- At least 3 years of experience as a Personal Assistant.
- Experience and understanding of concierge services for executives.(full cycle assistance support)
- Proficiency in office software such as MS Word, Excel, and PowerPoint
- Proven experience in arranging travel, including booking flights and hotels, and providing full travel support during business and personal trips.
- Interest in the city’s cultural life (Kiev and abroad) and willingness to occasionally provide accompaniment to events.
- High level of organization, responsibility and stress resistance
- Exceptional interpersonal skills and confidentiality
- Proficiency in English at the B2+ level

Will be a plus:
- Proven experience in producing creative content for social media, managing social media accounts, and content supporting.

Will be responsible for:
Payment processing and record keeping:
- Managing personal expenses, including paying bills (except utilities) and handling personal financial transactions both in Ukraine and abroad.
- Preparing monthly financial reports using Excel.

Concierge support:
- Managing personal tasks: scheduling appointments with doctors, hairdressers, and other services.
- Ordering household services: cleaning, food delivery, handyman, etc.
- Assisting in hiring household staff.
- Reminding about important dates: birthdays, anniversaries, events.
- Organizing special occasions: gifts, flowers, greetings.
- Handling urgent or unusual requests.

Business & Personal Travel Management:
- Organizing business and personal trips: booking tickets, hotels, transfers, restaurant reservations, etc., at least 2 trips per month.
- Preparation of necessary travel documents.
- Travel support during trips Ukraine and abroad.

Monitoring cultural events in Kyiv and abroad:
- Research interesting cultural and social events in Kyiv and abroad.
- Inform about upcoming events.
- Accompany events when needed.
- Take photos at events and post them, along with related content, on social media.

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