Kindly note that all applications should be submitted through the IOM Global Career Site (Link). Applications submitted in any other manner will not be considered.
Annex 2 — TERMS OF REFERENCE
Version 2
FOR THE CONSULTANCY CONTRACT OF: Senior InDesign Specialist (Consultant Type A)
- Duty Station of the Consultancy: Kyiv, Ukraine
- Duration of Consultancy: 6 months, with possibility of extension subject to availability of funds and satisfactory job performance
- Nature of the consultancy: Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the National Officer (Data Analysis), the Consultant will be responsible for formatting and designing the layout of written analytical reports and their visual elements produced by IOM in both English and Ukrainian.
- Project Context and Scope: Over ten years since the onset of hostilities in the country, Ukraine continues to deal with the major complexities that characterize its dynamic path towards nation-wide socio-economic recovery and decentralization. Since the escalation of war in 2022, IOM’s Data and Analytics unit has developed a range of assessments, to meet the information needs of humanitarian partners, donors and government stakeholders. These written reports are widely uitlised and must therefore provide readers with clear, actionable findings that are easily legible and understandable. To support this work, we are seeking a highly skilled Graphic Designer with strong expertise in Adobe InDesign to ensure consistent, professional, and visually engaging and well-formatted written reports, in both English and Ukrainian
- Organizational Department / Unit to which the Consultant is contributing — Data & Analytics Unit

Category A Consultants: Tasks to be performed under this contract:
- Lead the end-to-end design, layout, and production of publications using Adobe InDesign, including multi-page reports, infographics, and other visual materials. Ensure high visual quality and strict adherence to IOM, GMDAC, DTM, and donor branding guidelines. Apply advanced layout techniques such as master pages, paragraph and character styles, text threading, and automated table of contents generation to produce structured, accessible, and professional documents.
- Develop and implement automation tools within InDesign—including GREP styles, nested styles, and Data Merge templates—to efficiently format structured content such as metadata, dates, and references. Maintain centralized style libraries and reusable templates to promote consistency and reduce manual formatting across recurring publication workflows.
- Create and manage standardized InDesign templates (.INDD and .IDML), modular layout systems, and reusable design components. Set up and maintain baseline grids, margins, and column structures to support scalable, efficient document production across teams.
- Integrate complex visual content—such as charts, maps, infographics, and data tables—using anchored objects, object styles, and automation tools. Collaborate with Analysis and Information Management (IM) teams to ensure visuals are accurate, relevant, and enhance the data clarity and usability.
- Ensure all outputs comply with accessibility and branding standards. This includes applying correct colour profiles and contrast, adding alternative text to images, and preparing screen-reader-friendly PDFs. Optimize deliverables for both digital and print distribution (e.g., PDF/X-1a for print, interactive PDFs for web).
- Finalize and prepare files for distribution by conducting Pref lighting, packaging assets, and exporting in appropriate formats. Implement feedback using tools such as PDF commenting and maintain version control through consistent file naming and change tracking.
- Provide editing and proofreading support as needed to ensure accuracy, clarity, and consistency across all publications. Review content for cultural sensitivity, ethical considerations, and compliance with organizational guidelines for respectful and responsible communication.
- Archive all InDesign projects in an organized, searchable format, ensuring that assets, fonts, and linked files are properly packaged and stored for future updates or reuse.
- Perform other related duties as assigned.
- Performance indicators for the evaluation of results
- High-quality, professionally designed publications (print and digital) aligned with IOM, GMDAC, DTM, and donor branding standards, with strong structure, clarity, and accurate bilingual content (English and Ukrainian).
- Editable Adobe InDesign files and fully packaged project folders provided for all deliverables, including archived and well-documented assets for future use.
- A library of reusable InDesign templates and style sheets developed and maintained to support consistent and efficient production workflows.
- Visual content aligned with IOM’s tone, communication objectives, and brand identity.
- Accessible, print-ready PDFs produced in compliance with technical specifications and accessibility standards.

All deliverables must meet the following standards:
- Timeliness: Materials delivered according to agreed deadlines.
- Format: Final outputs provided in PDF format, with editable source files (.INDD, .IDML) upon request.
- Language: All publications must be delivered in fully bilingual format (English and Ukrainian).
- Branding: Strict adherence to IOM branding guidelines, style guides, and design templates.
- All content must comply with copyright and licensing requirements, ensuring proper permissions and clear attribution for third-party materials. Sensitive information should be treated with care, respecting confidentiality and organizational guidelines on ethical use and data protection.
- Education, Experience and/or skills required
- Master’s Degree in Graphic Design, Printing Technology, Communications, Social Sciences, Data Analytics, or related field with a minimum of three years of relevant experience; OR a Bachelor’s Degree in a similar field with a minimum of five years of relevant experience.
- In-depth knowledge of and expertise in a wide range of Adobe Creative Suite software applications such as InDesign, Illustrator is required.
- ?Relevant and demonstrable academic and practical experience in the field of graphic design is required.
- ?Experience and skill in data visualization will be considered a significant advantage.
- Experience of working with local government and/or civil society organizations would be a distinct advantage.
- Knowledge and experience of working with one or more software tools is required, e.g., InDesign, Illustrator, Photoshop etc.
- Experience in working as part of a team, as well as independently, particularly in relation appealing information products fit for online publication and printing.
- Experience of working with UN, NGOs, CSOs and/or government authorities would be an asset.
- Knowledge and experience of working on displacement issues is desirable.
- Language:

English — fluency required.
Ukrainian — fluency required.
- Travel required

It is anticipated that the work of the Consultant will not require travel within Ukraine.
- Competencies

Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: demonstrates willingness to take a stand on issues of importance.
- Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies — behavioural indicators
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- How to apply:

Interested candidates are invited to submit their applications ONLY through this Link (Position number 15554) by 3 July 2025 the latest.
Only shortlisted candidates will be contacted.
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The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration.

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