Job Summary
We’re looking for a sharp, detail-oriented Project Assistant to support our growing agency’s website, SEO, branding, and marketing projects. You won’t be the one emailing clients day in and day out (we have Project Managers for that), but you will be the behind-the-scenes ninja making sure everything stays on track, files are organized, and nothing slips through the cracks.
This role is perfect for someone who loves checklists, thrives on process, and gets joy from turning chaos into order. If you get excited by onboarding docs, file naming conventions, and following up on loose ends — let’s talk.
Responsibilities
Project Setup & Onboarding
- Set up new projects in our PM tools (e.g. ClickUp, GHL, Dropbox, etc.)
- Send onboarding materials, intake forms, and questionnaires to clients
- Organize client-submitted content into clearly labeled documents or folders
- Create project timelines or checklists for internal tracking

Project Support & Progress Tracking
- Monitor project boards for progress and flag blockers or bottlenecks
- Assist with internal quality control checks before deliverables go out
- Cross-check feedback to ensure all revisions are addressed
- Alert the PMs when a client is behind on sending what we need

Admin & Organization
- Maintain clean file structures and consistent naming conventions
- Pull together research, screenshots, or materials needed for tasks
- Support PMs by checking off checklist items and keeping things moving
- Occasionally assist with light proofreading or formatting

Bonus Experience (Not Required but Nice to Have)
- Familiarity with WordPress, Beaver Builder, Elementor, or design/SEO lingo
- Used ClickUp, Asana, Trello, or similar PM platforms
- Understands agency workflows or creative team dynamics
- Comfortable working with Google Workspace, Canva, or client dashboards

You Might Be a Fit If You…
- Are the most organized person in your friend group
- Enjoy behind-the-scenes work that keeps a team moving
- Have strong attention to detail and love crossing things off lists
- Are comfortable working independently and following systems, and managing your own to-do list
- Aren’t afraid to ask questions or flag issues when something’s unclear
- Like supporting creative projects but don’t necessarily want to lead them yet

Qualifications
- Experience: 1−2+ years of experience as a Virtual Assistant, Project Coordinator, or similar role.

Skills:
- Strong organizational skills and attention to detail.
- Proficiency in task and project management tools (ClickUp, Trello, or similar).
- Excellent written and verbal communication skills in English.
- Basic understanding of sales processes and invoicing (experience with CRM or invoicing tools is a plus).
- Proficiency in Microsoft Office and/or Google Workspace (Docs, Sheets, Drive).

Qualities:
- Ability to work independently and prioritize tasks in a remote setting.
- A proactive problem-solver who takes initiative in managing tasks and schedules.
- Strong attention to detail and ability to prioritize
- Team player with a positive attitude and a commitment to high-quality work.

Why Join Britt Creative?
How We Will Help You Succeed
We provide onboarding, resources, and support to ensure you feel confident and equipped to jump into our project workflows. You’ll have access to systems, checklists, and training—but we’ll also trust you to take initiative, troubleshoot where needed, and become the go-to person for backend project flow.
Core Values
- Learn: We encourage ongoing development and are committed to supporting your growth.
- Ownership: Take pride in managing tasks and processes, ensuring projects flow smoothly.
- Support: Your role will help support our team and clients, enhancing overall productivity and satisfaction.
- Ask: Don’t hesitate to reach out for clarification or help, but bring your own problem-solving ideas to the table.
- Celebrate: We recognize achievements and appreciate the dedication each team member brings.
- Balance: We understand the importance of balance, offering a flexible part-time schedule.

Employment Type
This is a part-time role and we’re not looking for an agency. Please send your application + resume to [см. контактную информацию ниже] with the subject line «Project Coordinator | Your Name»
All our current job openings require video interviews conducted in either or both synchronous (via Google Meet).
Please add the words «Teal Horse» somewhere in your application

Контактна інформація →