HEKS / EPER Ukraine is an international non-governmental organization that implements projects in the fields of humanitarian aid and development. We are currently looking for a candidate for the position of «Grants and рartnerships officer» in our office in Kyiv.
The Grants and Partnerships Officer is a vital member of the HEKS/EPER Grants Unit, primarily responsible to support donor reporting, ensuring adherence to donor requirements, and managing donor-related deadlines. This role will report directly to the Grants Manager and collaborate closely with the entire Grants Unit to support high-quality project management and partnership management. Tasks and responsibilities: Grants Management
- Support the Grants Manager during grant review meetings, kick-off meetings, and internal debriefs.
- Maintain and regularly update the Grants Management Overview and internal reporting trackers.
- Monitor and remind program, MEAL, and support teams of upcoming reporting deadlines.
- Assist in the preparation of narrative and financial reports by compiling annexes and cross-checking documentation for completeness and compliance.
- Contribute to the archiving of all donor communications, partner reports, sub-grant agreements, and narrative/financial documentation in line with HEKS/EPER and donor requirements.

Partnerships and Localization
- Serve as the primary focal point for reviewing partner documents and reports submitted in Ukrainian.
- Ensure partner reports (narrative, financial, monitoring) are complete, accurate, and submitted in a timely manner.
- Assist in the review of supporting documentation from partners and flag any discrepancies or gaps.
- Maintain an organized archive of all partner documentation, including sub-grant agreements, MoUs, reports, and audits.
- Communicate with partner focal points on routine administrative and reporting matters.
- Assist in capacity assessments, due diligence processes, and follow-up documentation requests.

Field Support and Communication
- Support periodic visits to project locations for document verification and coordination with field teams or partner staff.
- Liaise with program and MEAL colleagues to ensure timely partner reporting and alignment with project indicators.
- Participate in monthly partner check-ins and feedback loops coordinated by the Grants Manager.

Requirements & Skills:
- Understanding of project cycle management, donor reporting, and partnership coordination
- Familiarity with institutional donors such as BHA, NORAD, Swiss Solidarity, ACT Alliance, or similar
- Competency in MS Office tools (Word, Excel, Outlook, SharePoint or similar file systems)
- Familiarity with grant agreements, donor reporting, and NGO field documentation is an advantage
- Strong interpersonal and communication skills, including written and spoken Ukrainian and English
- Organizational and time-management skills with attention to detail
- Ability to work collaboratively across departments and with external partners

Ability to synthesize large amounts of information and manage time across multiple deadlines.
HEKS/EPER offers : official employment, competitive and decent salary, social package in accordance with the Labor Code, equipped workplace, medical insurance etc.
The CV should be submitted in English only.
All the interviews for this position will be conducted in English.

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