Job Description
Position: Senior Finance Officer
Reports to: Country Program Manager
Supervision of: N/A
Duty station: Dnipro
Travel: up to 20% in field locations
Position open to Ukrainian nationals or persons legally permitted to work in Ukraine.
Duration and type of contract: 01/09/2025- 31/07/2026 Full-time
- SAMS will accept and screen applications on a rolling basis, until a suitable candidate has been identified. As soon as a qualified candidate is identified, the vacancy will be removed*

About SAMS
SAMS' mission is dedicated to delivering life-saving services, revitalizing health systems during crisis, and promoting medical education via a network of humanitarians in Syria, the US, and beyond. SAMS began in 1998 as a medical society that bridged knowledge between Syria and the US, transitioning into a humanitarian response organization in 2011 amidst the Syrian uprising. Aside from the US and Syria, SAMS has registered branch offices or local affiliate entities in Iraq, Jordan, Lebanon, Greece, Turkiye, Ukraine, and soon the occupied Palestinian territories. In 2024, SAMS provided some 4.4 million medical services for 1.46 million beneficiaries, through a network of over 100 health facilities and over 2,400 health workers in northern Syria, southern Turkey, the Attica region of Greece, Iraq, Jordan, Lebanon, Gaza, Morocco, Libya, and Ukraine.
SAMS in Ukraine
SAMS established operations in Ukraine in 2022, in response to the Russian invasion. Leveraging over a decade of experience in delivering health services in conflict, working hand in hand with Ukrainian partners, SAMS supported 35 facilities in Ukraine in 2024, delivering Mass Casualty Management (MCM) preparedness with Mental Health and Psychosocial Support (MHPSS) to support Ukrainian health workers. Based on overwhelming demand, SAMS has secured funds to continue similar activities over the next 13 months, with the goal of achieving long-term resilience and sustainable health system preparedness by localizing MCM knowledge while simultaneously enhancing MHPSS support systems for healthcare workers.
Role and Responsibilities
This position is responsible for processing payments, entering financial transactions accurately into the system, preparing bank and cash reconciliations, and supporting internal financial operations. The role includes ensuring proper documentation and compliance, managing advances and settlements, maintaining organized financial records.
Key Responsibilities:
- Enter data in ERP for cash, bank, and necessary adjustments.
- Handle deposits, withdrawals, foreign exchange, and other banking activities.
- Maintain advance books and cash journals for staff advances.
- Monitor and reconcile bank accounts and cash flow regularly.
- Facilitate cash reconciliation processes, including counting, verification, and bank reconciliation.
- Verify invoices and supporting documents for accuracy and compliance with procurement policies.
- Execute payment processes, including the verification and disbursement of funds via cash or bank transfer.
- Address compliance queries from banks or intermediary banks related to payments.
- Check validity of salary/benefit payments for consultants and contract staff.
- Prepare monthly payroll for employees, consultants, and volunteers.
- Monitor donor payments and request installments as per grant agreements.
- Monitor and adjust accounts for prepaid items, accruals, and rentals.
- Prepare disbursement vouchers, checks, and bank transfer requests with complete documentation.
- Ensure compliance with financial coding, exchange rates, and cash handling rules.
- Ensure accuracy and completeness across all financial transactions from budgeting to accounting.
- Support monthly financial closing, including data entry, reconciliation, and reporting.
- Match and reconcile the general ledger/trial balance with the budget tracker.
- Conduct monthly reconciliations of all ledgers, including expenditures and prepaids.
- Prepare monthly weighted averages.
- Close monthly finance periods and generate required reports.
- Prepare and submit donor financial reports to the appropriate focal point or system.
- Track budget allocation percentages across all project lines.
- Organize and maintain up-to-date financial document filing (digital and hard copy).
- Scan, copy, and archive key financial documents (GL slips, transfer requests, donor records).
- Collaborate with internal and external auditors; support audits and respond to findings.
- Ensure compliance with the SAMS finance manual and donor-specific financial regulations.

Required Skills and Qualifications:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Minimum 3 years of experience in finance or any other relevant field.
- Knowledge of financial reporting, donor, and grant management.
- Experience in accounting and Microsoft Excel.
- Knowledge of current administrative rules and regulations for financial administration.
- Strong understanding of tax and fee regulations and the ability to apply this knowledge effectively.
- Proficiency in automated systems and advanced Excel skills.
- Ability to adapt to and manage in high-stress, delicate, and potentially unstable environments, especially within the challenging context of Ukraine.
- Good oral and written presentation skills and training/workshop facilitation skills
- Working calmly under pressure and meeting strict deadlines.
- An ability to work on own initiative, as part of teams of people of diverse backgrounds, and to have a flexible attitude towards work.
- Excellent communication skills in spoken and written Ukrainian, Russian and English.

Personal Characteristics:
- Ability to work independently and within a team
- Enthusiastic and empathetic
- Approachable, trustworthy, and discrete
- Willingness to improve own knowledge and skills
- Committed to equity and social inclusion
- Conscientious, with an excellent sense of judgment

All SAMS employees are expected to work in accordance with the organisation’s core values of non-discrimination, respect, inclusivity and accountability, and to adhere to SAMS' Safeguarding Policy Framework, including the Code of Conduct and Policy on PSEAH (Protection against Sexual Exploitation, Abuse, and Harassment), among others. These attitudes and beliefs shall guide our actions and relationships.
To apply for this position please send you CV and motivation letter to [см. контактную информацию ниже]
In the subject line please include: SAMS UKRAINE Senior Finance Officer application.

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