About Kinstellar
Kinstellar is a leading international law firm operating in emerging markets across Central and Eastern Europe, Turkey, and Central Asia. Our Kyiv office is recognized for excellence in corporate law, M&A, banking and finance, real estate, and dispute resolution. We combine global standards with deep local expertise, serving a broad range of sectors including energy, infrastructure, finance, technology, healthcare, and more. Our legal practices cover Corporate/M&A, Banking & Finance, Dispute Resolution, Real Estate, Competition, Employment, and beyond. We are excited to welcome new talent to join our dynamic team.
Position Overview
We invite applications for the position of Office Manager / Junior Legal Secretary to join our Kyiv office team. This role is vital in ensuring smooth office operations and providing key support to both visitors and our legal professionals.
Key Responsibilities
Front Desk & Client Service
- Warmly welcome visitors, clients, and suppliers with professionalism and courtesy.
- Answer, screen, and direct incoming calls; take accurate messages and relay them promptly.
- Manage meeting room bookings and coordinate refreshments for guests.
- Maintain a neat and presentable reception area at all times.

Administrative Support
- Handle incoming and outgoing mail, courier packages, and deliveries.
- Manage office supplies inventory and place orders as needed.
- Maintain and update internal contact lists, calendars, and schedules.
- Assist with organising internal and client meetings, corporate events, and travel arrangements.
- Support billing and invoicing processes as directed by the finance team.
- Process documents: scanning, filing, registering, and maintaining proper documentation systems.
- Keep the office environment orderly, coordinate minor repairs, and supervise cleaning services.

Informational & Corporate Support
- Distribute morning news updates and relevant regulatory information to the team.
- Support corporate culture initiatives and assist HR with event organisation.

Legal Secretarial Support
- Assist lawyers with formatting, proofreading, and preparing correspondence, contracts, and presentations.
- File and organise documents (both physical and electronic) in line with firm policies.
- Conduct basic research or information gathering under lawyer supervision.
- Support preparation and formatting of legal submissions, reports, and client deliverables.
- Translate short documents and correspondence between Ukrainian and English, if applicable.
- Support HR in organising corporate events.

Candidate Requirements
- Education: University degree (in progress or completed) in Law, Linguistics, Business Administration, or related field.
- Language: English proficiency at B2 level or higher (spoken and written) is mandatory. Ability to communicate clearly and draft/understand English documents is essential.
- Professionalism: Strong business ethics, kind and courteous manner, and client-focused attitude.
- Communication: Excellent verbal and written communication skills in both Ukrainian and English.
- Organisational Skills: Highly organised, detail-oriented, able to multitask and prioritise effectively in a fast-paced environment.
- Interpersonal Skills: Friendly, approachable, and a collaborative team player with a positive attitude.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable with office technology.
- Discretion: Ability to handle confidential information with integrity and professionalism.
- Work Ethic: Reliable, responsible, punctual, and proactive in supporting office operations and legal teams.

Working Conditions
- Regular office attendance from Monday to Friday, 9:00 a.m. to 6:00 p.m.
- Comfortable, modern office located in Kyiv city centre, just a 10-minute walk from Olympiyska metro station.
- Friendly and supportive work environment with a vibrant corporate culture.
- Well-equipped workspace designed to foster productivity and professional development.
- Opportunity to be part of a dynamic team with ample chances for learning and growth.

How to Apply
- Send your CV to: [см. контактную информацию ниже]
- Pass an HR interview.
- Pass a professional interview.
- Receive your job offer.

Apply now and start your career with a leading international law firm!

Контактна інформація →