ОПИС ВАКАНСІЇ
Scope of the position: Assisting and cooperating with the Responsible of the Administration in all day to day administrative transactions ensuring that all the documentations are properly filled out and archived. She/He is in charge of the translation of all the administrative documents and papers, facilitating the communication among all the staff and with the external actors (suppliers, banks, authorities).
Duration: until 31 December 2026 (renewal is subject to performance evaluation and funds availability).
Location Dnipro, with the possibility of short transfers according to the project’s needs.
Requirements:
- Fluent English (spoken and written);
- Good Computer Skills, including Microsoft Office Program (Excel, Word, Outlook)
- Ability to work according to the schedule and to meet deadlines;
- Precision, confidentiality and professional integrity are essential;
- Accounting background and basic accounting knowledge strongly preferred;
- Ability to work in a team, respect and collaborate with all the colleagues.
Responsibilities:
Administration Officer’s duties and responsibilities include but are not limited to:
- Translating letters, official documents and relevant administrative paper (invoices/receipts/suppliers' documents/contracts etc.)
- Register receipts/invoices according to the Organization accounting system and Work Instructions.
- Ensuring that all administrative documents, invoices and contracts are complete and properly archived according to EMERGENCY’s and Donor’s guidelines;
- Support in management of accounting and administrative documentation for grant reporting purposes, therefore verification of justifications, archiving, scanning.
- Assisting the International Admin in preparing and submitting reports and documents according to EMERGENCY’s and Donor’s guidelines;
- Supporting in the collection, archiving and scanning of HR documents, payroll registration and other useful tasks for the management of local personnel.
- Assisting the International Admin in managing the working relationships with the suppliers with regard to contracts and invoices.
- Mediating with Ukrainian officials and relevant authorities and Banks regarding administrative issues in support to EMERGENCY International Administrator and/or Program Coordinator.
How to apply: Applications should be submitted via email to [см. контактную информацию ниже] and [см. контактную информацию ниже] and must include:
- Resume in English (with contact details)
- Relevant certifications (if any).
Only candidates selected for an interview will be contacted.
Контактна інформація →
