ОПИС ВАКАНСІЇ
About the Role
We are looking for a highly organized, proactive, and discreet Personal Assistant to provide day to day support to senior management. The ideal candidate is detail-oriented, communicates effectively in English, and can manage multiple priorities in a fast-paced, international environment.
Key Responsibilities
Managing the executive’s daily schedule: planning and coordinating meetings, calls, and travel itineraries.
Screening and handling incoming calls, emails, and correspondence.
Preparing meeting materials, agendas, and follow up documentation.
Organizing and coordinating online and offline meetings, events, and team gatherings.
Making domestic and international travel arrangements (tickets, hotels, transfers, visas).
Managing confidential information with discretion and professionalism.
Liaising with suppliers and external partners.
Handling document management: registration, tracking, and archiving of correspondence.
Supporting smooth communication between departments and external stakeholders.
Requirements
Higher education.
Excellent organizational and multitasking skills.
Fluent written and spoken English (business correspondence level).
Experience working with high level executives.
Excellent computer literacy (MS Office, Google Workspace, online meeting tools).
Calm and professional demeanor with strong interpersonal skills.
High level of responsibility, accuracy, punctuality, and integrity.
Discretion when handling confidential matters.
Understanding of international business culture and communication standards.
Fast learner with a flexible and proactive attitude.
Nice to Have
Experience coordinating meetings and events.
Familiarity with travel booking and calendar management tools.
Previous experience in an international company or startup environment.
Personal Qualities
Well presented, positive, and approachable personality, — someone who anticipates needs, keeps things running smoothly, and ensures the executive’s time is used effectively.
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