Event Manager
International Conference Conversion Conf is looking for an Event Manager to join our Event Department. We are seeking a proactive and highly organized professional with a minimum of 2 years of experience in organizing large-scale international conferences and events with 1000+ attendees.
This role is ideal for someone who can manage multiple projects simultaneously, coordinate internal processes and external contractors, meet deadlines, and ensure the smooth execution of events with a strong can-do attitude.
Working Conditions
- Full-time
- 8:30 AM — 5:30 PM (Warsaw time)
- Remote
- Location: Warsaw / Ukraine
Requirements
- Fluency in English (MUST HAVE) and another European language
- Strong project management and organizational skills
- Excellent knowledge of Asana for task and project management
- Experience organizing large-scale conferences and events
- Ability to manage several projects and priorities simultaneously
- Experience working with external contractors and suppliers
- Computer literacy: Excel, Word, and Google Drive
- Outstanding verbal and written communication skills
- Attention to detail and a high level of responsibility
- Outgoing personality and professional appearance
- Ability to work flexible hours when required
- Minimum of 2 years of experience in a similar position
Requirements
- Fluency in English (MUST HAVE) and another European language
- Strong project management and organizational skills
- Excellent knowledge of Asana for task and project management
- Experience organizing large-scale conferences and events
- Ability to manage several projects and priorities simultaneously
- Experience working with external contractors and suppliers
- Computer literacy: Excel, Word, and Google Drive
- Outstanding verbal and written communication skills
- Attention to detail and a high level of responsibility
- Outgoing personality and professional appearance
- Ability to work flexible hours when required
- Minimum of 2 years of experience in a similar position
- You will be responsible for:
- Organizing and coordinating international conferences and events with 1000+ attendees
- Managing the full event cycle, from initial planning to on-site execution and post-event follow-up
- Creating, updating, and monitoring project tasks in Asana
- Managing project timelines, priorities, and deadlines
- Coordinating internal teams involved in event preparation
- Managing external contractors and suppliers: setting tasks, coordinating their work, and controlling deliverables
- Coordinating event venues, logistics, catering, technical production, printing, and other event-related services
- Participating in conferences, communicating with partners and guests, collecting contacts, and ensuring high-quality event execution
- Managing event registrations, sending invitations, and coordinating guests
- Preparing and monitoring event budgets
- Collecting and processing invoices and contracts from external contractors
- Monitoring project progress and ensuring that deadlines are met
- Controlling the quality of all event-related processes and deliverables
- Resolving organizational issues that arise during event preparation and execution
- Performing all responsibilities related to event organization and implementation